A Supplemental Budget helps Registered Student Organizations get funding for campus events, promotions, and educational travel. Budget requests are reviewed on a first-come, first-served basis, as long as funds are still available and requests are submitted by the first Tuesday of each month.
To ensure your request gets approved, a representative from your organization should attend the Supplemental Budget Hearing on the second Tuesday of the month.
What are the Supplemental Budgets?
On-Campus Event: Supports events that benefit and are open to all students.
Educational Travel: Supports group educational travel that benefits the organization. Multiple members must be attending, and the purpose of travel must clearly support the organization's mission or growth.
Promotional Items: Supports items that promote your organization to the wider campus community. All items must be distributed to individuals who are not current members or officers.
Designated Events: Supports participation in designated campus activities and traditions, such as tailgates or Cardinalpalooza. Funds are awarded automatically based on application and verified participation in the event. All expenses must directly relate to the designated activity.
Creating a Budget Request
To submit a Budget Request, an officer from your organization must do so through LU Hub by the first Tuesday of each month. This gives enough time for review before the Supplemental Budget Hearing on the second Tuesday. Follow the steps below to submit your request.
- Navigate to Your Group's Budgeting Page: In LU Hub, find your group's page and select Budgeting under the Money section in the menu. Choose the appropriate budget from the dropdown, then select Create Budget Request.
- Fill Out the Required Info: Complete all the fields in Step 1, paying attention to the info in the blue box. When you're ready, hit Next.
- Add Budget Items: For each item, enter the Amount Requested (how much you're asking for) and the Amount Financed by Group (how much is coming from other sources). This will automatically calculate the Total Funds Needed for each item. You can add notes and additional Budget Items items if needed. When you’re done, click Save.
Note: Some budget items have set rates or limits, while others don’t.
- Answer the Follow-Up Questions: After adding your items, answer the additional questions and click Submit for Approval.
- Attend the Supplemental Budget Hearing: Once your request is reviewed, you'll be invited to the Supplemental Budget Hearing. There, you might be asked questions about your request before it's approved. Once your budget is approved, the funds will be allocated to your organization for the semester.
Using Your Allocated Funds
To submit a Payment Request, an officer from your organization must do so through LU Hub. Follow the steps below to submit your request.
- Navigate to Your Group's Budgeting Page: In LU Hub, find your group's page and select Budgeting under the Money section in the menu. Choose the appropriate budget from the dropdown. Select the appropriate Request Payment button to the right of the item you need payment for (for example, if you're asking for a hotel payment, select the "Lodging" item Request Payment button).
- Fill Out the Required Info: Complete all the fields, paying attention to the info in the blue box. It will indicate the quantity of Allocated Funds you have remaining for that Item type. This amount will auto populate the From Allocated box. Enter an amount in the Group Funds box, if applicable. When you're ready, hit Next.
- Answer the Follow-Up Questions: Complete the follow-up questions about the payee and select Submit for Approval.